A conflict sheet as in a space where your company members write down what activities they have which might conflict with rehearsals, performances,
etc?
Get out MS Word and make your self a 7 column two row table. First row is
Sunday - Monday, second row make it the full heght of the page.
Instructions to fill in any/all activities on each day of the week, from when to when, and if you forsee them infringing on your time commitments to the production.