We are a small organization. Everyone knows everyone, etc. We are all volunteers, nobody gets paid for doing stuff (with the exception of rentals, they pay a tech fee and the people who tech the show get the fees). We have accounts at the local hardware and lumber stores for hardware, lumber, etc. We are setting up accounts at other vendors - such as BMI Supply, Barbizon, etc. So, the question was asked - how should we work things. I have been paying for supplies (gels, bulbs, etc.) and then getting reimbursed. I would prefer to have accounts. We don't have purchase orders. We don't have a credit card. But obviously we need supplies. As we are volunteer, the treasurer can't make the orders on a timely basis (if we need bulbs to come in by Friday and she doesn't come in until Wednesday or Thursday). Obviously only one or two people would be ordering (or should have the ability to order). Should we just set a dollar limit? Should we do purchase orders? What do y'all do? What would be a reasonable procedure?