I used Q Light Controller for about a year and a half. I found it too restrictive for what I wanted to be able to do, design-wise.
Moved to MagicQ and highly recommend them. The new version of the software comes with a visualizer, which would be perfect for a classroom environment.
I use Web2Project for stuff like this. It can give you a list of things that you need to do, and can also email you. At my theatre we use it to coordinate the production process and schedule the different rooms. You can also link to files and information as needed.
I, as a Web guy, would recommend a WebDAV site, or maybe SharePoint. That way, you have to "check out" the files to use them, and everybody will get a notification if they try to open it that it's being used. Then a quick email saying "its been 4 hours, are you still working on that?" would work...
We have a pretty unconventional suite of software we use.
Moodle - an eLearning system for schools and colleges to manage their classes (I adapted some of the terminology to reflect a theatre setting)
Joomla - a portal system for cast and crew to access information stored in Moodle...
I'm currently running Chamsys PC, and it's great! The software is free, the only thing you have to buy (outside a computer) is a DMX interface.
Chamsys controls conventionals, moving heads, media servers (can interface to ScreenMonkey via ArtNet or MIDI), lets you build your own chases.
I used to mod a webhost support forum a couple years ago. Went back on a whim to see how things were going, and it was literally FILLED with stuff like that (but of a more Viagra and cheap web hosting feel).
I'm JoDrRe! I am the Technical Director for a community theatre in Oregon, USA.
I actually have no idea what the TD is supposed to do.
I showed up at the theatre almost 3 years ago because I wanted to intern for lights, and ended up designing and running a show. I was asked to stay...