College help production safety plan and file

http://www.hse.gov.uk/pubns/indg360.pdf

I would start with something like this.
It looks to be documenting the who is who of your production. And making sure the various individuals know their responsibility's. But I am no expert, certainly not regarding UK needs.
Who has requested the safety plan?

Much of this looks like what I provide the fire marshal when I apply for a flame permit.
 

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