The above Ad will no longer appear after you Sign Up for Free!

Keeping track of jobs

Discussion in 'General Advice' started by Dustincoc, May 10, 2008.

  1. Dustincoc

    Dustincoc Active Member

    Messages:
    463
    Likes Received:
    10
    Location:
    Madrid, New York
    What is the best way to keep track of jobs, hours, expenses, and all that other buisinessy stuff that comes about when working in this buisiness.


    I know I've seen similar threads on here before but I can't seem to figure out the right keywords to bring them up.
     
  2. len

    len Well-Known Member

    Messages:
    2,709
    Likes Received:
    204
    Location:
    Chicagoland
    I use a spreadsheet, but there are programs like "timeslips" etc. that do that as well. http://www.timeslips.com/
     
  3. Charc

    Charc Well-Known Member

    Messages:
    1,850
    Likes Received:
    46
    Try creating a one page form for yourself or employees to fill out everyday.

    If it's just for you doing maintenance work this summer, then that's one thing.

    However, if it will for you as a supervisor, and for people you have working under you, you'll need two separate sheets.

    So if it's just you, include some or all of the following information, pending suggestions from other CB users:

    Start time, end time, duration of lunch break, requisite expenses (with receipts stapled on), tasks completed, date, signature. Then you can hand this information off to whomever is paying you, your business officer, or whomever. Just make sure they OK the format you will be using, and agree to trust you.
     
  4. digitaltec

    digitaltec Active Member

    Messages:
    449
    Likes Received:
    38
    Occupation:
    President of CRU design, LLC
    Location:
    Pittsburgh, PA
    For Mac there is a good program called MacFreelance.
     
  5. mnfreelancer

    mnfreelancer Active Member

    Messages:
    198
    Likes Received:
    8
    Location:
    Minneapolis, MN
    I've been keeping track of my hours in an Excel spreadsheet and invoicing clients in MS word. When I'm out and about I record hours in a monthly planner I use to also record scheduled hours. I track expenses by scanning receipts for each billing cycle and putting them all in one PDF file that rides with the invoice.
     
  6. avkid

    avkid Not a New User Fight Leukemia

    Messages:
    5,948
    Likes Received:
    225
    Occupation:
    Stageline Operator/Staging Supervisor
    Location:
    Howell, NJ
    I still invoice on paper.
    My end of the month receipts are all the original documents from vendors and originals from my carbon copy invoice book.
    (I copy everything and retain one copy for my files for when the bills come in)
     
  7. thorin81

    thorin81 Active Member

    Messages:
    132
    Likes Received:
    6
    Location:
    Salt Lake City, Utah
    I know it sounds daunting, but using MS Access to create a billing and hours logged database is extremely effective. Each person that does a job (has an assignment) would have theirown unique log-in and they would log hours and the job title there. Once that is finished, the database can create reports that would save a lot of time for invoicing and the whole 9 yards (all hail the Scotts!!)
    The program itself has quite a few really well laid out templates that you can work with to achieve what your needs are. It may take some time initially to get it set up, but in the long run - very worth it!!

    Good Luck!!
     

Share This Page

  1. This site uses cookies to help personalise content, tailor your experience and to keep you logged in if you register.
    By continuing to use this site, you are consenting to our use of cookies.
    Dismiss Notice