Okay, so I'm planning this large outdoor charity event. The event is overnight and will have between 1500 and 4000 people. Can't say much more as many details are not public knowledge yet (especially the problems we're having...). But I need help... We are bringing in (hopefully) the stage, 2 truss, about 6 movers (may go up to 8 or 12), full audio system, tent to cover the stage, and a projection system. All of this is being donated by a company that said 'we can use anything they are not using that weekend'. When should I expect them to tell me exactly what we are getting? The person in charge sent them the list and they said they 'should be able to help us out'. Also (believe there were some miscommunications) they were planning on having one guy show up 3 hours before the event started to set all of this up with some help from one other hs tech (who hasn't ever seen moving lights...) and myself (which I have lots of other stuff I have to get done as well). We were able to move it back to about 5 hours out, but cannot start setup until about 7 hours before no matter what (becuse it is dark out). How do we get all of this done in that amount of time? Is it possible? This company seems to be handling it as unprofessionally as possible. Communication is practically nonexistant. How do I gently tell them I HAVE to know what we are getting ahead of time because I will be running either lighting, sound, or video and need to have a chance to read manuals for the equiptment and probable program on offline?