This is a list I put together for my theater a while back. I Know that it could be updated, but I havent had a chance to go through and do that yet. Also, I feel that this list is Very fluid and changes with each show, company, and situation. I think this is a decent starting
ground though. One thing that I feel is important is organization and neatness, god forbid the SM goes down for one reason or another, someone needs to be able to find exactly what they need to without much effort.
Again, this list is not the end all be all, I think things could be added or taken out with each different situation, and show. I'm sure there are pleanty of other members with their own personal lists and orders too, this is just a guide in my particular space.
Prompt Book Format should include:
Tab and dividers:
The prompt book should be sectioned off with the following tab dividers, with the listed information under these headings.
· Title Page
-Title page
-Table of contents
-Pre-show (listed itinerary of all tasks to be completed before house opens until the show begins, including all time calls)
-Intermission
-Post-show
-Cast contact sheet
-Cast headshots
-Measurement sheets
-Original copies cast audition forms
-Medical Information sheets
-Any important correspondence
-Travel information (arrival and departure)
-Contact Information
-Schedule of availability/ subs rotation
-Any important correspondence
- Production/ Crew Information
-Production team contact sheet
-Any important correspondence
-Crew contact sheet
-Weekly crew schedules
-Production Calendar
-Rehearsal Schedule
-Miscellaneous Calendar (create a calendar for costume fittings and any additional scheduled events planed by production departments involving cast or crew)
-Blocking Notation Key
-Scene List
-Scene Break-down (who is in each scene)
-Enlarged copy of script w/ blocking notation and cues, if space allows. If preferred you can include an additional, separate ‘call’ script, the blocking script should also include a graphic layout of blocking on a GP for each page of dialogue.
-Scene change lists
-List of all company rules
-List of equity rules, if any will be followed
-Props
-Prop list
-Prop running sheet, and checklist for pre-show, intermission, and post-show
set-up
-Scenic
-Reduced scale GP
-List of furniture that will be used
-Lighting
-Reduced scale light plot
-Channel Hook-up sheet
-Cue sheet
-Sound
-Sound cue sheet
-Information on any sound cues that are used
-Costumes
-Costume plot
-Copies of renderings (if available)
-List of backstage changes
-From first read through, to final dress
-All performance reports from opening to closing night
- Production Meeting Minutes
-All production meeting agendas and minutes
-Include anything else that may be important or useful to have on file. Important correspondence not included in other sections. Any notes about important events during a show, i.e. a cast member being let go exc.
-Include any notes that had to be posted to the cast
-All sign in sheets, so that if attendance becomes a problem with any individuals we have all information on file
-Include blank copies of various forms, i.e. rehearsal reports, performance reports, blank GP’s, and blank paper for notes.
-Also keep any publicity about the show for future reference
If you feel that anything else should be included, feel free to add to the list above.