I live for my daily rehearsal / show /
House Managers reports. Without them I have no idea of what's going on once a show goes into production. As far as rehearsal reports go, I can't imagine getting to techs and finding half a million little things have changed during the rehearsal process. Production or show reports are a must for communication between the SM and all the different departments, I check them first thing in the morning and they tell me how I'm going to start my day. On the weekends then Sm's are under strict instruction to
call my
cell and home numbers in the case of major issues. I also receive
House Manager reports, while these have some information which is of no use to me, such as concession sales, they let me know how the audience is reacting and commenting on the show.
Here is a cut and pasted copy of a show report from the SM
STAGE MANAGER: L. Widener Performance # 24
Personnel Reporting Late: Date: 10/10
HVAC: 69/68 Weather/Parking: cool and clear
UP
7:32
DOWN
8:53
Run Time:
1:21
Performance:
Lights:
Sound:
Props:
- Michael’s wheels on his chair sound like they need some oiling
Costumes:
- Jill no longer able to slide on the floor since the new coat of urethane. Was wondering if washing her booties might help in that problem. They might be getting dirty on the bottom which could be contributing to her issue
Set:
- all white edges of blocks and “C” got a new coat of pitt tech, tops of blocks got scrubbed and old yellowing pitt tech removed
- #7 block was reglued and clamped also noticed # 3 block having same problem and fixed.
- FYI, foggers are working beautifully now every time since the cables got dressed. I think we found that problem
- FYI,while up on the chase way replacing the aerial silk and checking rigging I noticed for the first time that there was a screw coming up through the bottom of the flooring. It was the business end of a 3 inch screw that is being used to hold up a ceiling piece onto the underneath of chaseway (honestly, I have to say that I'm surprised Gilberto didn't notice this first! and strange that it took me this long to notice it) I hammered it down.
Misc./FOH:
- while audience was entering one of the ushers tried to talk to the actors on stage during the preshow. She was very concerned about the suspicious man that crossed earlier and wanted to know if he was one of the actors. (Todd) and then she was upset when the actors wouldn’t answer her. I told her she mustn’t talk to the actors.
- and edge of the audience riser in the House Right vom got hit or kicked or something and a large chunk of the facing has come off and is now showing bare wood.
____________________________________________________________
Here is a copy of an
House managers report:
ArtistsRep House Manager Report:
Blackbird
House Manager: Natalie
Box Officers:
Concessions:
Volunteers:
Date: Friday, October 10, 2008 7:30pm
Statistics:
· Number in Attendance:
· Concession Sales:
· Hearing Aids checked-out:
Weather/Mood of Audience/ Producers Lounge
· Cold night.
· Light
house but they brought a good energy with them. Loud conversation in the
lobby and discussions of eagerness for the production.
· No one in the Producers Lounge.
Incidents/Customer Service Issues:
· We held the
house for several late comers. Multiple people arrived to
pick up tickets at or just after curtain time. Everyone was admitted for the production. They were all happy to be seated and appreciative of our holding the
house. We did start about eight minutes late.
· One woman left the production about fifteen minutes before its end. I did speak with her and she was alright.
Maintenance Required:
· None.
Some info from each of these removed form anonymity, and when I receive them they are nicely formatted in Excel.
Notice that Our HM's and SM
track weather conditions, attendance numbers, audience reactions. When doing a controversial show like Blackbird checking on audience reaction/attrition, is very important.