While MS Word and Excel can and do work fine, if you can beg, borrow, or steal a copy of FileMaker Pro,
FileMaker pro is a database program
"Access" is Microsoft's database program
OpenOffice has "Base"
LightWright is a specialized database
Any database program will be a bit more flexible than a spreadsheet
FileMaker is a great program but costly. You may already have Access as it comes with some versions of MS Office