Wow! Thanks for all the immediate input. We are a school facility, so I won't be directly responsible for some of the cleaning materials like dressing room lamps, soap, paper towels,
etc, but I can include that on my list. I fully agree about putting money aside now for major repairs/replacements in the future as equipment begins to age and show wear and tear, just wasn't sure how to put a dollar figure on it. I've been left to my own devices to come up with budget, even though our district created this beautiful space and my position.
Right now during the school year we put on 2 large theatrical productions November and May, 2 smaller mime theatrical productions September and March, music concerts for our music departments in October, December, March and May, plus other speaking events, small performances,
etc throughout the year. During the summer is when we will be heavily rented out by the community and I've gotten the rental fee schedule figured out to help compensate for wear and tear on equipment, batteries,
gel,
etc. We don't start renting to the community until July 1 of this year, so I don't have accurate numbers of what performance numbers during the summer will look like.
I've copied directly a lot of the information from our technical packet that I've created from our inventory lists:
Dimmers/lighting- about 275 dimmers. We have an
Ion console, 4
portable ETCNet Nodes, 16
LED par units, 14
LED cyc units, 2
rosco Icue mirrors, 2
DMX iris units, 90
source four ellipsoidal units, and 36
source four par units. 2 Canto 700 follow spots. Various
stagepin cables and multi-pin cables/connectors
Lighting Control
1
ETC Ion 2 panel/ 40 sliders
1 Smartfade 1248- Drama studio
1
Express 48/96 (out of commission as of spring 2015)- from old
auditorium
1
Portable Unison Paradigm Touchscreen Station-
House/Work/
Orchestra lighting control
1 Stationary
Unison Paradigm Touchscreen Station- DSR at SM console-
House/Work/
Orchestra lighting control
Projection
24’ x 30’
screen on rollup frame- front projection only- not moveable
Milky white
cyclorama 67’ x 30’ (
cyc line set)
Mounted LX1200 Christie
Projector
DVD/Blu Ray Player
Mounted Sony
PTZ Video Camera
Digital patching via Audia Flex software locations: CM left, CM right, CM
mono, CM Sub, CA mix 1-12, DSL 1-6, DSR 1-6, USL 1-4, USR 1-4, Pit 1-4, SL
rail 1-4,
SR
rail 1-4, Cat 1-4
CobraNet locations- USL 1-2, DSL 1-8, USR 1-2, DSR 1-8, Pit 1-2, CTRL 1-4, Audio 1-4, Spot 1-4, SWPOE 21-24
Digital Equipment
MOTU
(2) Mounted
Crestron Series 2
System Controller- Touch
Screen
(3)
Crestron Digital Media 8G+ Transmitter 201
- One mounted in control booth
- One mounted on
podium
- One
portable unit
- Soundcraft Compact
Stage Box
Mixing Consoles-
Soundcraft SI Expression 3 32 Ch. Digital Mixing
Console
Yamaha Digital Mixing
Console
Amplifiers-
(4) Renkus-Heinz IC Live Fixed Install Dual 15-inch band pass
Subwoofer
(2) Renkus-Heinz IC Live Triple Stack Configuration
Speakers-
(2) KRK
Monitor Speakers- Control Booth
(10) Renkus Heinz Non-powered 500 W PGN @ 4 ohms
(8) Renkus Heinz Self-powered, Includes PF 1-500 Amp Module
(4) Renkus Heinz Self-powered, Includes PF 1-200 Amp Module
Media-
(2) Tascam Solid State CD Recorder
(2) Single Rack CD Player
(1) Multimedia Computer-
Mac Pro
Communication-
(10)
Clear Com Single Ch. Wired Communication Belt Packs
(3) Single ear lightweight
(2) Single ear standard
(6) Double ear standard
Comm. stations available throughout the
theatre and several support rooms
13
Microphone and Accessories Inventory
(12) Handheld wireless mics
12 LAV attachments and bodypacks
12 Isomax Countryman headsets
(6) Beta 58A- Vocal
(6) C535EB AKG- Vocal
(1) Beta 52A- Kick Drum
(4) Beta 98AMP/C- Drum
(2) Beta 57A-
Instrumental
(2) C 451B-
Instrumental
(6) SM 57LC-
Instrumental
(4) SM 81LC-
Instrumental
(4) MD
Sennheiser 421- Production
(2)
Shure KSM44A SL- Studio
(1) VP88- Video Production
(2) C414 XLS- Reference Recording
(4)
PCC 160- Floor Mics
(1) GN15 M- Gooseneck
(6) U853A- Hanging Mic
(1) UA 221-
Passive Antenna Splitter
(2) Multimedia DI Box
(4)
Passive DI Box
(4) Countryman
Direct Box
(36)
Sennheiser Assisted Audio Devices
(24)
Boom Tripod
Mic Stand
(10) Low
Profile Boom Tripod
(10) Heavy Duty Mic
Base
Assorted
XLR Cables/
XLR Snakes
Linesets- 28 linesets- 5 of which are motorized electrics, and 3 motorized acoustical ceiling panels
Staff- I've got staff fees on our rental prices, but those are student techs. Perhaps having money allocated for outside professionals should the time come, but mostly we are self-sufficient during the year since we are mostly
catering to our school district. Student Staff is not paid to run district events since they don't pay to use the space.
I think that answers most of the questions asked here. Right now I know that I need to allocate funds for- future equipment replacements, find out if I am responsible for setting aside funds for
HVAC inspection repairs (but I think that's a building cost), tapes and tie
line, and specific cleaning outside of my normal duties as well as our custodial staff.
Thanks all! Let me know what else I can answer.