The $5,000 budget is for Amps, Speakers, Mixers, & Processing.
What about
speaker cables,
speaker mounts, a rack for the amps and other other gear, any
FOH signal processing,
etc.? How many inputs are required for the
mixer? They have electronic drums and keyboards so it seems likely something is needed in terms of
stage monitoring, does the budget need to include any
stage monitoring? It is common to overlook all of the ancillary items, but that can be an important factor when dealing with a limited and fixed budget.
All the electrical is already figured in.
You mentioned having two 20A circuits but is that
power enough and is it where you need/want it? For example, if the audio
power is all at the
FOH mix position then does that eliminate powered speakers as a
practical option and would all of the audio equipment have to be at
FOH with one of the 3" conduits dedicated to
speaker lines? What about
power on
stage for the drums, keyboards,
instrument amps,
etc.?
They have a
snake,
shure wireless mic
system, other cheap mics, and a few other things.
Is the
snake of sufficient in length, I/O count,
etc. for the new space? Is the wireless legal? Do they need any additional or replacement mics, stands, mic cables,
etc.? Those are relatively easy items to
address as other funds become available but if anything needs to be in the initial budget then those items can start to add up.
The upper ceiling will remain open and just painted black so it will be easy to run additional
speaker runs to more speakers that we may want to hang to fill in other areas. It may be a good idea to run
speaker wire through the lower balcony ceiling when the time does come if we want to add speakers in there.
I'm sure the Architect for the space can
address this, but have you verified that leaving the ceiling exposed is feasible? It is a public assembly space so leaving a wood roof
deck and trusses exposed may require special considerations or not even be an option. And any
speaker cable run in the ceiling or walls without
conduit would have to be properly rated.
While it typically makes sense to plan for the future and get as much as possible to support those future plans in place during the initial construction, any investment that represents would affect what is then
practical to do for the initial
system installation. And additional considerations such as trying to hide the speakers may place even greater limitations on what is
practical.
The
house speaker system is both a critical component of the overall audio
system performance and one of the more difficult, and less likely, aspects of the
system to easily change in the future, so focusing on that generally makes sense. However, in this case they likely need to have a functional
system right from the start and since the budget will likely be a significant factor in what is actually possible for the
speaker system, it may make sense to first figure out what else has to be covered by the budget and those associated costs before getting too far into trying to assess the
speaker system.
This seems a situation of a
system budget developed without consideration of the space, the application or the desired results, which explains why it seems unlikely to be able to fully reconcile all of those different considerations with the budget. I'm sure they can do something within the budget, however the space itself defines considerations that don't seem to be reflected in the budget. As a result, some compromises are almost certainly going to be required and unfortunately it seems too late to
address the room or budget, which means that any compromised may have to be to functionality and/or quality. I'm not trying to be discouraging, just identifying what may be
practical considerations as they are likely facing a situation that will result in a solution that is more doing what they can within the budget rather than doing what may be desired and most appropriate for the space and application.
For example, they may not want 'speakers on a stick' on
stage, but that may be all they can initially afford. Or they may have to initially live with less than desired coverage of some of the listener areas. If they can't make those types of compromises then something else may have to give that could significantly affect the
system functionality.